Zovy Blog

To Change (Your Passwords) or Not to Change…

Posted by Zovy on Mar 10, 2016 11:44:00 AM

Password safety has been a widely covered topic in the news recently. As an IT professional, one of the tasks you likely face is setting a policy regarding how often users’ passwords must be reset. But did you ever consider that changing passwords frequently might actually be less secure than infrequent changes?

This morning, WIRED published an interesting article referencing recent research that shows less frequent changes may be the way to go, as frequent changes could lead to your users’ passwords being less secure. These findings imply that the most critical aspect of password security may be the strength of the password itself rather than how often a new password is required to be set.

So how often does your IT policy require password updates?

Monthly Quarterly

Yearly Never

Topics: Data Governance, Passwords

Protect Your Data, Avoid These '25 Worst Passwords of 2015'

Posted by Zovy on Jan 20, 2016 1:38:00 AM

A password is defined as, “a secret word or phrase that must be used to gain admission to something,” but if you use any of the ‘25 Worst Passwords of 2015,’ there’s an extremely high likelihood that your secret may not be so secret.

According to an article by TIME reporting on a survey by SplashData, these are the 25 worst passwords of 2015:

  1. 123456
  2. password
  3. 12345678
  4. qwerty
  5. 12345
  6. 123456789
  7. football
  8. 1234
  9. 1234567
  10. baseball
  11. welcome
  12. 1234567890
  13. abc123
  14. 111111
  15. 1qaz2wsx
  16. dragon
  17. master
  18. monkey
  19. letmein
  20. login
  21. princess
  22. qwertyuiop
  23. solo
  24. passw0rd
  25. Starwars

Whether it is the login password to your laptop or the ATM code to your bank account, using one of these passwords makes you more vulnerable to a hack. Since a secure password may be your first line of defense against data loss, it is important to take the simple step of making sure you choose a strong one, regardless of how innocuous the data contained in a particular account may seem. The good news here is that most companies now have password requirements that would exclude you from a using a password on this list, but if any of these sound familiar to you it’s time to make a change.


Topics: Data, Data Security, Cyber Security, Data Governance

Data Archiving: Who Is Right? IT or Legal?

Posted by Zovy on Jan 15, 2016 1:10:00 PM

When it comes to data archiving, many organizations experience a difference of opinion between IT departments and legal (or compliance) departments.  According to a 2015 survey by Baseline Magazine, 65% of IT departments are satisfied with how their company determines what to archive, while only 20% of legal departments are satisfied. Why the difference of opinion?

When looking at data archiving, IT departments generally focus on three things:

  1. The cost of data archiving and how it fits into their budget
  2. The functionality and features of a data archiving solution
  3. The ability of a data archiving solution to be implemented

On the other hand, legal departments are primarily focused on mitigating the risks of data and tend to focus on these three things:

  1. Compliance with laws and regulations on data
  2. Reducing potential liabilities
  3. Seamlessly producing data when litigation arises

So who is right, IT or legal? The best answer to this question is that neither department is right and neither department is wrong, rather the processes of looking at data archiving from a siloed point of view is wrong. In order to excel at data archiving, an organization needs to take an interdepartmental approach to data archiving. In other words, IT and legal must come together to create a data archiving strategy the meets the overall needs of the organization – without getting territorial.

As the necessity of data archiving continues to grow and technology continues to evolve, the importance of IT and legal departments working together will also continue to grow. Organizations that recognize the best returns on their data archiving investments (in many cases seven figure returns from risk mitigation and operating cost reductions) are those with the best interdepartmental approach to data archiving.

Walking Up Stairs

Topics: Data, Data Governance

Don’t Drop the Ball Now – Five Data Governance Tasks to Complete before 2016 – Part Five

Posted by Zovy on Dec 18, 2015 2:50:00 PM

The last data governance task to complete before 2016 is to set data governance goals for 2016. Since you’ve already reviewed your 2015 goals and evaluated your success reaching those goals, it should not be difficult to start planning your 2016 goals. Remember, just because you didn’t accomplish one of your 2015 goals, doesn’t necessarily mean it belongs on your 2016 list, as your company’s data governance priorities have likely evolved over the past year.

A good starting point for creating your data governance goals for 2016 are the goal recommendations outlined by The Data Governance Institute in this article. These goals are very basic, straightforward and digestible for nearly any organization, but they are not specific enough to your organization to simply adopt them as your data governance goals for 2016.

For example, while “Enable Better Decision-Making” may be a high priority for your data governance plans in 2016, your 2016 data governance goals should get more specific. How will you measure success? Is the goal to enable better decision-making for all employees or just executives? Will you implement new data governance solutions to accomplish this goal, or increase the usability of your current solutions? When will your team be better enable to make decisions? Making sure that your goals are specific and accomplishable will start you down the right path to data governance success in 2016.

set data governance goals for 2016

Topics: Data Governance

Don’t Drop the Ball Now – Five Data Governance Tasks to Complete before 2016 – Parts Three and Four

Posted by Zovy on Dec 16, 2015 1:09:00 PM

The next data governance task to complete before 2016 is to review the roles and responsibilities of your team as it relates to data governance.  Specifically take a look at how data governance roles in your organization have changed over the past year.

How high within the organization has data governance reached? In many organizations data governance has become a board-level issue, as the risks associated with poor data governance have increased. Has it reached this far within your organization? If not, it is important to make sure it isn’t overlooked.

It is also importance to evaluate the different departments data governance has reached within your organization and how those departments are interacting with each other and with your data governance solutions. Are your data governance solutions working for every department? If not, take the time to understand why they are not working for certain departments and what can be done to improve overall effectiveness.

Lastly, it is important to evaluate how your end-users have adopted and adapted to your data governance policies over the past year. If new solutions have been rolled out to end-users, have they adopted those solutions? There are many reasons that end-user adoption may be low for new solutions, but it is important to understand why a solution may not have been quickly adopted.

The fourth important data governance task to complete before 2016 is to review any new or updated laws/regulations that alter how your company’s data must be managed, as well as any that soon may be enacted. There has been a lot of talk recently about increasing data regulations in light of some of the major data related incidences over the past 12 months and many new regulations have gone into effect that require review.

Take the time to review these three critical elements:

  1. New or updated laws/regulations that affect all businesses
  2. New or updated laws/regulations that affect your vertical
  3. Pending laws/regulations that may affect your business in 2016

It is important to consider all three elements and evaluate whether or not your current data governance solutions will be able to help you meet all relevant laws/regulations. Given that many new laws carry steep financial penalties if you are unable to meet their requirements, it is important to consider making an investment into the technologies that will allow you to be complaint in 2016. A small investment upfront can save lots of dollars and time down the road.


Topics: Data Governance

Don’t Drop the Ball Now – Five Data Governance Tasks to Complete before 2016 – Part Two

Posted by Zovy on Dec 7, 2015 1:56:00 PM

Now that you’ve taken a look back on your goals from 2015, the next task you should complete before 2016 is to evaluate the data governance solutions that you currently have in place, especially any new solutions you’ve added in the last year.

When evaluating your solutions consider the following three key elements:

  1. Effectiveness

Do each of your solutions contribute to meeting the data governance goals they were intended to meet? There are many reasons that a solution may or may not have been as effective as you expected. It is important to take the time to understand why each of your solutions was effective or was not effective at accomplishing its goals.

  1. Efficiency

Are your solutions both cost and time efficient? Even effective solutions can be inefficient. Evaluate the amount of money your company has invested into each solution, as well as the amount of time your team has invested into each solution. Just because a solution helped you reach your goal, doesn’t necessarily mean it helped you do so in the most efficient manner. For example, if a solution took too many man hours to accomplish a goal, it may not be the best solution for your company.

  1. Impact

 Do your solutions actually make an impact on your business? Not every effective and efficient solution has a big impact on your business. Make sure your solutions are accomplishing goals that impact your business’s bottom line – whether it be by mitigating risk or by decreasing overall costs spent on litigation, you should understand the actual influence each solution has on your business. Solutions that made little or no true impact and that do not have potential to make an impact in the future should be reevaluated.

By assessing each data governance solution for effectiveness, efficiency and impact before the end of the year, you will be taking another step towards data governance success in 2016.


Topics: Data Governance

Don’t Drop the Ball Now – Five Data Governance Tasks to Complete before 2016 – Part One

Posted by Zovy on Nov 23, 2015 1:53:00 PM

The holidays are upon us and 2015 is quickly drawing to a close, but now is not the time to drop the ball on data governance. It is time to reflect on your data governance accomplishments from the past year and use what you’ve learned to start planning your data governance strategy for the year ahead. In this five part series, we will cover five data governance tasks you should complete before the New Year.

The first task is a simple one, review your 2015 data governance goals. How many of your goals have you actually accomplished? Whether you’ve accomplished all of your goals, just a few of them, or even none of them at all, it is important to start by revisiting them.  Reviewing your goals will allow you to see how much of a priority your organization has placed on increasing data governance this year and where you can improve next year.

If your organization is like most organizations, you’ve likely accomplished some but not all of your 2015 data governance goals (less than 10% of people report accomplishing all of their annual goals), therefore the next logical step in reviewing those goals is to understand why you accomplished some of your goals and not others:

Did your priorities change?

Did you not have the budget?

Did you not have the staff?

Did you run out of time?

Did you set unrealistic goals?

Addressing these questions with respect to your 2015 data governance goals will help your organization finish the year strong and start taking the steps necessary to make the year ahead the best year ever for your organization.




Zovy: Because You Need to Know Where All of Your Data Is

Topics: Data Governance

It's Almost Time for EDUCAUSE

Posted by Zovy on Oct 20, 2015 10:41:00 AM

Next week we're off to Indianapolis for EDUCAUSE 2015, and we hope you are too!

EDUCAUSE is the premier higher education IT event and is certain to be an excellent show. Zovy will be exhibiting this year (visit us at booth #346) and our CEO, Chris Grossman, will be presenting an educational session on file sync and share solutions for higher education.

Our Booth (#346):

Stop by the Zovy booth to learn about Zovy Z-Hub, the only no-cost enterprise file sync and share (EFSS) solution. Zovy Z-Hub can be customized to meet the needs of your college/university. Whether you need a better solution for your students to share files and collaborate on projects, or you need to increase the security and discoverability of your data, Zovy Z-Hub can help!

As an added bonus, sign up for Zovy Z-Hub at our booth for your chance to win an Apple Watch, a tablet or other great prizes.

Our Speaking Session:

Customize without Compromise: File Sync-and-Share Solutions for Higher Education
Thursday October 29th, 1:30 - 2:20 PM Meeting Room 132-133

Join our CEO, Chris Grossman, as he presents an educational session on file sync and share solutions. This session will address the security concerns of popular file sync-and-share solutions and explain how colleges and universities can successfully implement solutions that meet specific security needs, while balancing security with the needs of the end users.

See You in Indy!

Topics: Z-Hub, Zovy Z-Hub

Join Zovy at the ARMA International Annual Conference & Expo

Posted by Zovy on Sep 29, 2015 10:59:00 AM

We’re excited to be headed to the nation’s capital next week for the 60th Annual ARMA International Conference.

We will be showcasing Zovy Z-Hub, the only no-cost enterprise file sync & share (EFSS) solution that will enable your organization to enhance its data security and discoverability in one day at no-cost.

New this year, Zovy will also be presenting at speaking session at the show! Our CEO, Chris Grossman, will be presenting ‘Eliminating the Data Security Dangers of Consumer File Sharing Solutions,’ on Tuesday 10/6 at 1:30 PM in booth #1026. Don’t miss it!

Stop by our booth - #336 - and sign up for a free Zovy Z-Hub account for you chance to win an Apple Watch and spin the prize wheel full of exciting prizes, including a brand new tablet!


Topics: EFSS, Enterprise File Sync and Share, Data Governance, BYOD

Dallas Stars Join Zovy Roster

Posted by Zovy on Aug 25, 2015 2:30:00 PM

Today, Zovy announced the addition of the Dallas Stars to the Zovy Sports and Data Governance Initiative.

We are excited to welcome the Stars as our first NHL and AHL hockey franchises. With the increased reliance of sports franchises on data, and the ever increasing need to optimize the security, privacy and performance of their data in order to achieve success, we created this initiative to offer customized solutions to the sports and entertainment industry. The Stars’ commitment to data governance will allow them to stay in front of the competition and gain a competitive edge for their organization.

”It is extremely important for the success of the Stars to be proactive with our data governance programs,” said Dan Doggendorf, chief information officer and vice president, DSE Hockey Club. “Every level of the Stars organization must be able to rely on data to drive the success of our teams. By joining the Zovy Sports and Entertainment Data Governance Initiative we have taken another strong step towards ensuring the continuity, security and manageability of our data.”

Dallas Stars Logo

The Zovy Sports and Entertainment Data Governance Initiative is open to all organizations in the sports and entertainment industries. Through this initiative, we offer customized archiving, backup, eDiscovery and enterprise file sync and share (EFSS) solutions to meet the specific needs of these dynamic industries. Regardless of the level of data governance maturity within an organization, we committed to partnering with organizations to develop, design and implement the right data governance programs to enable any organization to attain its goals.

Learn more about the Zovy Sports and Data Governance Initiative here

Topics: Sports & Entertainment